Every time a health care Provider at Rutgers-Camden Student Wellness Center (RCSWC) has an encounter with you either during an appointment, on the telephone, or through email, that information is documented in the health record. Health records at the RCSWC are maintained in an electronic format, which is called an electronic health record (EHR). The EHR is maintained and protected under high security standards and provides a legible and easily accessible format for your health information. The staff at the RCSWC receives special training to ensure the privacy and confidentiality of your health records, which are protected by federal (e.g., HIPAA and/or FERPA) and state laws (e.g., data breach notification laws, health codes, privacy laws, health care professional licensure requirements).
We want everyone to feel comfortable seeking the care needed without worrying about privacy issues. All medical care and counseling at the RCSWC is confidential. Health records are separate from all other records, including academic records. Released information to anyone, including parents, is protected by Federal/State privacy laws. For a full description of how health information about you may be used or disclosed, please see the Notice of Privacy Practices.
Release of Medical Records
If you wish to receive a copy of your medical records, or to disclose medical information to others, a request for this release must be made in writing. This request can be can be made in person at the Front Desk of the RCSWC, or you can use the Medical Records Release Form via fax or mail. Records can only be picked up by the requestor unless otherwise specified through written request. Records picked up by a person other than the requestor must show photo identification.
Release of Psychological Records (For Psychological and Alcohol / Drug / Nicotine Assistance Services)
For psychological records, you need to contact your therapist directly to arrange for the filling out of the necessary release form.
Fees for Copies of Health Records
The RCSWC does not charge a fee for copies of health records that are sent directly to another health care Provider for treatment. Fees may apply for other requests for release of health information; these fees will not exceed those allotted by NJ law. Please inquire regarding costs at the time of your request.
If you would like to review your health records with your RCSWC Provider, you can schedule an appointment with them to do so.